Example Cost Alternatives Between Archive Box Storage and Scanning & Digital Storage:There are in the region of 560 Archive Boxes, each containing approximately 1800 sides or images. The requirement is to project the differing costs between the cost of Document Archive Box Storage and Retrieval, and the Conversion to Digital Format to enable In-House computer Access. |
|||||||||
| Paper Archive Storage and Retrieval | |||||||||
| Year | Boxes | Cost per month per box | Annual Storage | No. of Access per Annum | Cost per off site access scan and return | Total Access Cost | Annual Cost | ||
| 1 | 560 | £0.40 | £2688 | 144 | 40 | £5760 | £8,448 | ||
| Cost over ten years | £84,480 | ||||||||
| Cost of digital conversion with DAS Scotland | |||||||||
| Total no. of Pages | Cost of Scanning Per Image | Addition of Search Facility Per Image | Estimated Indexing Costs | Total Cost of Image Processing | Logistics Costs: Transport, Cd's etc. | Total Project Cost | |||
| 1000000 | £0.30 | £560 | £30560 | £1800 | £32,360 | ||||
The above chart assumes an archive access requirement of one per day from each of the twelve departments. However, this does not take into account the speed and convenience of retaining the archive in an accessible format and the cost saving of staff time. |
|||||||||